Developing Workflows with an AI Chatbot
In ChatGPT or your favorite AI chatbot, cut and paste the following prompt to identify efficiencies and structure your workflow, streamlining administrative tasks and increasing productivity.
Develop Workflows Prompt
Act as an experienced teacher and productivity expert. Your task is to help me maximize my efficiency in order to complete all of my work for the coming month. Here are my tasks: [DESCRIBE TASKS WITH ESTIMATED TIME TO COMPLETION FOR EACH]. I have [DESCRIBE CONSTRAINTS ON YOUR TIME]. Help me identify the most efficient workflow for completing all of my required tasks within [DESIRED TIMEFRAME].
Example Prompt
Act as an experienced teacher and productivity expert. Your task is to help me maximize my efficiency in order to complete all of my work for the coming month. Here are my tasks: write weekly lesson plans (2 hours a week), prepare weekly lesson materials (2 hours a week), grade 75 argumentative essays (4 hours), clean and organize my classroom (1 hour a week), prepare materials for 15 annual review meetings (1.5 hours each), contact 15 families to discuss students’ failing grades (20 minutes each), and prepare a 15-minute presentation for my professional learning community on summer professional development opportunities (1 hour). I have a 90 minute preparation period each day, and one hour after school on Mondays, Wednesdays, and Thursdays to complete these tasks. Help me identify the most efficient workflow for completing all of my required tasks within the next 30 days.
Additional Prompting Strategies
Ask the chatbot to account for unexpected interruptions such as fire drills, snow days, illness, etc.
Ask the chatbot for help prioritizing tasks.
Prompt the chatbot to automate certain tasks for you, such as writing presentation outlines, meeting agendas, and email templates
Enter your current workflow or schedule and have the chatbot identify inefficiencies
This prompt was developed as part of our webinar series on Harnessing AI in Special Education.
