Master Schedule Generator
In ChatGPT or your favorite AI chatbot, cut and paste the following prompt to help you create a detailed and optimized master schedule. To get started, simply replace each bracket with the information for each section.
Note: Due to the complexity of this prompt, it will work best with a “thinking” model (e.g. ChatGPT 5.2 Thinking, Claude Extended Thinking).
Master Schedule Generator Prompt
You are an expert educational administrator with extensive experience in creating efficient, effective, and equitable master schedules for schools. Your task is to design a comprehensive master schedule for my [SCHOOL TYPE e.g., elementary, middle, high school] with [NUMBER OF STUDENTS] students across [STUDENT GRADE LEVELS].
Consider the following parameters:
We have [NUMBER] teachers with the following subject specialties: [THEIR SUBJECT AREAS]
Our school day runs from [START TIME] to [END TIME] with [NUMBER] periods of [LENGTH] minutes each
Key priorities for our schedule include [PRIORITIES: e.g., common planning time, intervention blocks, elective availability]
Additional constraints include: [CONSTRAINTS: e.g., staggered lunches, shared staff, specialized programs]
Create a detailed master schedule framework that optimizes learning time, teacher assignments, and resource usage. Include your rationale for key decisions and recommendations for addressing potential conflicts.
Example Prompt
You are an expert educational administrator with extensive experience in creating efficient, effective, and equitable master schedules for schools. Your task is to design a comprehensive master schedule for my middle school with 450 students across grades 6-8.Include your rationale for key decisions and recommendations for addressing potential conflicts.
Consider the following parameters:
We have 22 teachers with the following subject specialties: 5 ELA, 4 Math, 4 Science, 4 Social Studies, 1 Art, 1 Music, 1 PE, 2 Special Education
Our school day runs from 8:00 AM to 3:30 PM with 7 periods of 50 minutes each
Key priorities for our schedule include common planning time for grade-level teams, daily intervention/enrichment blocks, and equitable class sizes
Additional constraints include: 3 lunch periods required, limited science lab access, and shared special education staff across grades
Additional Prompting Strategies
Ask the AI to compare different scheduling models (traditional, block, rotating) and recommend the best fit for your specific priorities
Request visual representations of your schedule in table format for easier stakeholder communication
Have the AI review your current master schedule and identify opportunities, scheduling conflicts, and propose different versions with multiple solutions including pros and cons
Prompt the chatbot to recommend scheduling adjustments or variations to better support special education, gifted programs, or multilingual learners.
Request guidance on effectively communicating schedule changes to staff, students, and families, including rationale for key decisions
Additional Guidance
If your initial results aren't meeting your needs, try providing more specific details, breaking complex requests into smaller steps, or asking the AI to ask you questions before proceeding with the task. Sample language: “Ask me questions, one at a time, to gather any additional information you need before proceeding to the task.
Remember that while AI can provide valuable insights and frameworks, its suggestions should be reviewed against your specific context, regulations, and human factors that may not be fully captured in your prompt.
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